Record of School Achievement – Year 11 leavers, arrivals, transfers – Preliminary course grades, Stage 6 Life Skills outcomes, VET credentials
Last Updated: 18 March 2013
Changes to ACE rules and procedures are occurring to reflect the Stronger HSC Standards reforms.
NESA strongly encourages all ACE users to review the Summary of Changes that may impact the below.
Schools must immediately notify the NSW Education Standards Authority (NESA) via Schools Online of Stage 6 Preliminary course students who have left school; or transferred to another school; or transferred from another school; or arrived from interstate or overseas.
In this section, the term ‘school-leavers’ refers to (a) students above the minimum school leaving age who leave a NSW school and do not intend to enrol in or attend another NSW school; or (b) students who leave the NSW school system to continue schooling in another Australian state/territory or another country.
Students who leave school at or after the completion of Year 10 will receive either a Record of School Achievement or, if not eligible for the Record of School Achievement, a Transcript of Study.
Schools must notify NESA, via Schools Online, of students leaving school at or after the completion of Year 10, giving the date that the student left or will leave school. NESA will then issue the credentials to which the student is entitled. This includes VET credentials for those Registered Training Organisations (RTOs) for which NESA issues credentials on their behalf.
Year 11 students who transfer to another school
In the case of students who are transferring from one NSW school to another, the new school must, via Schools Online, reactivate the student’s entry for the Record of School Achievement, confirm the Stage 6 Preliminary program of study undertaken by the student, and confirm the NESA student number. Students transferring from another NSW school retain the student number allocated by NESA from the previous school’s entry record.
If the transfer happens before the end of Term 2, Year 11, the new school must submit the grades. The new school may need to consult the previous school about the validity of the grades. If the transfer takes effect in Term 3, Year 11, the previous school is responsible for submitting grades.
Where a student who is undertaking one or more Life Skills courses transfers from one school to another before the end of Term 2, Year 11, the new school has responsibility for reporting on the Stage 6 Life Skills course outcomes achieved. The new school may need to consult the previous school about outcomes achieved. If the transfer takes effect after the end of Term 2, Year 11, the previous school is responsible for reporting on the Stage 6 Life Skills course outcomes achieved.
Year 11 students who arrive from interstate or overseas
Where the principal determines that a Year 11 student arriving from interstate or overseas could meet the requirements for satisfactory completion of Stage 6 Preliminary courses, the student should be entered for the Preliminary courses via Schools Online.
Schools are responsible for ensuring that they meet their obligations as RTOs. All Vocational Education and Training documentation must be correct and up to date. All completed competencies need to be entered on Schools Online.
For further information regarding Year 11 leavers, arrivals and transfers, see:
ACE 5003 Assessment at the end of a Stage 6 Preliminary course – grading student achievement
ACE 5004 Preliminary courses – allocation and submission of grades
ACE 5005 Record of School Achievement – credentialling of Stage 6 courses for students who leave school prior to obtaining the Higher School Certificate
ACE 5006 Profile of Student Achievement – procedures for Stage 6 Preliminary Life Skills courses and Stage 6 HSC Life Skills courses for students who leave school prior to obtaining the Higher School Certificate